Executive Duties (job portfolios contain fuller detail)

a) President shall: chair all general and executive meetings and have no vote, except in the nomination and election of officers, or in the case of a tie when s/he may cast the deciding vote; be an ex-officio member of all committees; be involved in the preparation of the ECE contract(s); and act as a board representative for VICPA.

b) Vice presidents shall assist the president, and in the absence of a president shall assume his/her duties.

i) Vp 1 personnel shall - act as coordinator between the executive and the personnel committee; chair the personnel committee and the ECE hiring committee; maintain attendance records for general meetings and follow up on missed meetings; organize preschool evaluations by parents and report back to the general membership; and receive and review criminal record checks (CRCs).

ii)  Vp 1 liaison shall - chair the negotiating committee for ECE contracts; oversee administration of ECE substitute contracts; be available for VICPA Standards visit; liaise between the preschool and Church Board, organize the outgoing executive Social; purchase and present gifts and acknowledgements to the ECEs at winter break and in June; and complete and file insurance forms following recommendations set out by VICPA.

iii) Vp 2  jobs shall - assign jobs; act as coordinator between the executive and the General Membership regarding job related issues; compile and update the orientation/ reference Parent Handbook; oversee the general upkeep and safety of the preschool; and chair the constitution committee.

c) Secretary shall - keep all records (except financial) of the Society including, but not limited to: minutes of general and executive meetings, the membership list, attendance at executive meetings; also maintain correspondence, inform members of upcoming meetings and events, and maintain a yearly calendar.

d) Treasurer and bookkeeper shall - keep all financial records of the Society; pay all ordinary accounts; pay all extraordinary accounts on approval of the executive; and have an annual audit in accordance with the Societies Act. (bookkeeper is not required to attend executive meetings).

e) Parent education officer shall - organize and ensure that the parent education program relates to the care and guidance of children in a preschool setting, as per licensing requirements to attend. (not required to attend executive meetings)

f) ECEs shall – advise the executive on preschool programs; the parent education program; enrollment; licensing requirements; and report on progress and changes.

g) Enrollment chair shall – coordinate the class enrollment officers, maintain the overall records of enrollment and orientation, and collect all fees.

h) Fundraising chair shall – oversee the fundraising committee, present fundraising information to the membership at General Meetings.

i) Equipment officer shall - chair the equipment committee; maintain and replace equipment as needed in consultation with ECEs; and maintain appropriate records/ inventory.