Committees – personnel, budget, constitution, nominating, ECE hiring, ECE salary

1. PERSONNEL COMMITTEE

a)    Membership:

i)    Vp 1 personnel shall chair the committee and act as coordinator between the executive, membership and committee;
ii)    An alumni or non-member chosen by the ECEs (referred to as the ECEs’ representative);
iii)    One representative from each class appointed by the ECE by the October General Meeting (referred to as personnel representatives.)

b) Functions:

i)    The committee shall - liaise between the ECEs, executive, and members; promote an understanding of the Cooperative Preschool philosophy; and assist the group to function smoothly and efficiently.
ii)    Each member of the committee shall be available to hear concerns and help a situation move towards resolution. If necessary, the committee as a whole shall assess a situation and may call a special executive meeting to resolve an issue. The personnel committee may decide to call a special General Meeting (as per bylaw 2).
iii)    If there are grievances against the executive as a whole, and it is deemed necessary to hold a personnel committee meeting or portion thereof without the executive, the executive shall be advised of the purpose and date of the meeting, and shall be given an opportunity to present their views at a designated time before the matter is resolved.

c) Members may bring concerns to the attention of the personnel committee through their class personnel representative, or if necessary, to the 1st VP of VICPA.

2.     BUDGET COMMITTEE

a)    The committee shall consist of the treasurer (chair), president and one representative from each class (preferably returning members).

b)    Functions:

i)    confer with vp 1 liaison in the negotiation of the ECEs’ salaries;
ii)    prepare the budget to be presented at the April Executive Meeting;
iii)    present proposed budget at the Annual Planning Meeting in April for vote by the General Membership.

3. CONSTITUTION COMMITTEE

a)    The committee is ad hoc and shall be activated as necessary. The committee shall consist of the president, vp 2 (chair), enrollment chair, and one representative from each class.
b)    Functions:
i)    to review the bylaws and policies and propose changes where necessary.
ii)    to post proposed amendments at least fourteen (14) days before the March General Meeting for vote by the membership at the May General Meeting.

4.  NOMINATING COMMITTEE

a) At the discretion of the executive, the composition of the committee shall be the president (chair); vp 2 and ECEs.
b) Functions:

i) The committee shall become active at least sixty (60) days before the May General Meeting.
ii) The committee shall submit a slate of nominees for election at the Annual General Meeting, and as required during the year to fill a vacant position.
iii) Any vacant executive positions shall be appointed by the vp 2 before the start of the school year.

5.  ECE HIRING COMMITTEE

a) The ECE hiring committee is ad hoc and shall be activated as necessary.  The committee shall consist of the president (no vote), vp 1 personnel (chair), one representative from each class, and a member who is continuing into the next year. As resources, the committee shall also include the VICPA 1st vp, the VICPA consultant, and reference VICPA’s Hiring Committee Handbook..
b) Function: as outlined in “ECE Hiring Committee” (president’s portfolio)

6.  ECE SALARY NEGOTIATING COMMITTEE

a) The ECE salary negotiating committee is ad hoc and therefore shall be activated as necessary. The committee shall consist of the president (no vote), the vp 1 liaison (chair), the treasurer and the ECE representatives.
b) Function: to negotiate the ECE salaries for the following school year.